Your processes are slowing your growth.
AI puts them back in motion.
OptimizIA.xyz helps SME leaders reclaim up to 30% of productive time from the first quarter by combining AI, automation and Knowledge Management with a methodology built on 25 years of industrial field experience.
SMEs and mid-caps from 20 to 500 employees · Diagnostic from €3,000 excl. VAT · First use case live in 13 days on average
Where our founders proved themselves
Assignments led by Rémy Ginoux over 25 years in industry, before OptimizIA.xyz was founded in 2022. HappySharing RH is the agency's first client.
The real problem isn't technology
In 2026, the gap between leaders and followers isn't about which AI tool you picked. It's about the ability to structure your processes before injecting intelligence into them. Without that foundation, AI amplifies the chaos instead of resolving it.
Daily productivity drain
Your teams spend 40% of their time on low-value tasks: looking up information, re-keying data, reviewing documents. That's up to 2 hours every day that could be far better invested.
~2h/day lostFragmented and fragile know-how
Knowledge walks out the door with every departure. Poorly captured expertise generates immediate non-quality costs and blocks the adoption of any new technology, AI included.
A risk with every departureStructural decision-making lag
Infobesity and organisational noise paralyse even your simplest processes. Your competitors go from data to decision in hours, while others are still planning by the week.
Competitive lagThis isn't a tech problem, it's a systemic one. Pouring AI into a saturated organisation is like dropping a more powerful engine into an unchecked car: speed goes up, but control doesn't necessarily follow.
AI as an amplifier, not a band-aid
OptimizIA.xyz isn't here to sell AI for technology's sake. We structure your processes first, capture your critical know-how, and then inject AI exactly where it actually amplifies your performance.
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Diagnose before automating Mapping of blockers, identification of priority AI levers
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Automate what's slowing you down n8n/Make workflows, AI assistants, RAG over your business data
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Secure and capitalise on your know-how Knowledge Management + AI = an actionable corporate memory
What concretely changes
The 3 levers in detail
Before injecting AI everywhere, you need to understand what it should be amplifying. Here is how OptimizIA.xyz combines diagnosis, automation and knowledge management to produce sustainable gains, not demos.
Diagnose before automating
Automating a broken process just makes it broken faster. We always start by mapping what is actually slowing your teams down: duplications, re-keyed data, pending decisions, scattered know-how. The diagnostic identifies the 2 or 3 use cases where AI will deliver measurable ROI within the quarter, and the ones that should wait. In practice it runs for 1 to 3 weeks and combines workshops with leadership, interviews with frontline teams and a reading of how documents and decisions actually flow. You walk away with a map of the friction points, a quantified estimate of the gains per use case with the assumptions written down, and a roadmap that separates quick wins from deeper projects. Nothing commits you to the next step: the deliverable stands on its own even if you implement it without us.
- Scoping workshops with leaders and frontline teams to align strategic vision with day-to-day pain points.
- Mapping of flows for data, documents and decisions: where the friction, redundancies and lost information sit.
- Quantified gain estimates per use case (time, cost, quality), with transparent assumptions.
- Prioritised roadmap: immediate quick wins vs. long-haul work, with clear decision criteria.
Automate what slows you down
Once the right use cases are identified, we build robust workflows that blend into your existing environment. No brutal replacements: targeted AI agents and automations that free your teams from low-value tasks so they can focus on expertise and customer relationships. The orchestration layer is most often self-hosted n8n, connected to the tools you already run rather than to yet another silo, with a human keeping control over sensitive decisions. We aim to move from PoC to MVP in 13 days on average, on a deliberately narrow scope, so the value is verifiable before anything is scaled up. Every automation ships with its own measurement: time saved, volume processed, error rate, visible in a simple dashboard rather than a sprawling reporting machine.
- n8n / Make workflows connected to your tools (CRM, ERP, mail, drive), no extra silo.
- Domain-specific AI assistants trained on your own documents via RAG: contextual answers, cited sources, confidentiality preserved.
- Autonomous agents for repetitive tasks (sorting, extraction, summarisation, routing), with guardrails and a human in the loop.
- Continuous measurement of saved time and produced quality, simple dashboards, no over-engineering.
Secure and capitalise on your know-how
AI without a corporate memory produces generic content. AI plugged into your critical know-how becomes a defensible competitive advantage. Knowledge Management structures what currently sits in people's heads, emails and shared folders, then makes all of it queryable, while respecting confidentiality and access rights. This is Rémy Ginoux's home ground: he ran programmes of exactly this kind at industrial group scale before OptimizIA.xyz was founded. The method is the same for an SME: structure the documentation first, capture the tacit knowledge of senior experts before they leave, then plug in an assistant that answers while citing its sources. Hosting stays on your own infrastructure, or on servers located in France depending on your sovereignty requirements.
- Document structuring: taxonomy, metadata, versioning, the foundation AI needs to lean on something solid.
- Knowledge bases queryable in natural language by your teams, with citations and links back to the source.
- Capture of tacit know-how from senior experts before they leave: structured interviews, AI-assisted documentation.
- Governance and security: access rights, usage traceability, compliant hosting (France / Europe as needed).
Results, not promises
25 years on the ground in demanding industrial environments, a few numbers to set the scene.
These results were achieved by Rémy Ginoux as an employee and consultant, before OptimizIA.xyz was founded in 2022. The agency's own work is documented in our case studies.
"Great collaboration with Rémy on a complex, high-visibility project. He quickly got up to speed on the history and restructured it effectively."More recommendations on LinkedIn
4 steps to transform without breaking
A pragmatic approach that follows your transformation project's maturity, from diagnosis through to industrial-scale deployment.
Project maturity diagnostic
Scoping, ecosystem interviews, mapping of blockers and repetitive tasks. Identification of priority use cases that can be handed over to AI, with gain estimates.
Targeted PoC
Selection of a concrete use case. A fast Proof of Concept to validate the approach.
Functional MVP
Turning the PoC into an operational solution. Team training, documentation.
Scale-up deployment
Iterating on systems, processes, governance and culture. A small-steps strategy with explicit "quick wins" to bring the project team along and lock in the gains.
3 clear formats, tailored to your situation
Each engagement stands on its own; combining them gives you a full project direction. The Serenity package supports your entire project, delivering tailor-made solutions.
AI & Knowledge Diagnostic
1 to 3 weeks €3,000 – €5,000 excl. VAT Fixed fee, depending on the scope agreed together.For leaders wondering "where do I start" with AI, without scattering their efforts.
- Scoping workshops and knowledge-flow analysis
- Mapping of blockers, duplications and repetitive tasks
- Identification of priority use cases, with gain estimates
- Response within 72h
"In a few days, you'll know exactly where AI delivers value for you."
Start a diagnosticPoC and MVP
2 to 5 weeks (depending on the project) €8,000 – €15,000 excl. VAT Fixed fee, depending on use-case complexity.For companies with an identified use case, ready to move from intent to action.
- Detailed scoping and use-case design
- Proof of Concept definition (objectives and acceptance criteria)
- PoC → MVP on a controlled scope, in 13 days on average
- User onboarding guide
"In just a few weeks, your AI use case is running as a functional MVP inside your organisation."
Launch my projectCopiloting & Continuous Improvement
Long-term engagement €1,500 – €4,000 excl. VAT / month Depending on how many automations are monitored.To secure and amplify the gains, OptimizIA.xyz handles deployment, maintenance and tech watch for your internal teams. Sample deliverables:
- Monitoring of automations, fixes, optimisations
- Gradual rollout of new use cases (prioritised backlog)
- Monthly strategic session (KPIs, new priorities)
- Usage reports + quarterly iteration plan
- Priority VIP support
"Your AI ecosystem stays performant and up-to-date over time."
Discuss copilotingAI in your day-to-day operations
Concrete use cases, deployed in weeks rather than months. Every automation frees up time for your teams.
Support & Assistance
AI chatbots over your business data, instant answers, smart escalation.
Marketing & Advertising
Automated campaigns, AI A/B testing, message personalisation.
Community Management
Social listening, automated responses, sentiment analysis, scheduling.
What our clients say
"OptimizIA.xyz genuinely took my business to the next level through automation. I was skeptical at first, but within days a key part of my client acquisition was already running on its own. […]"
"I discovered OptimizIA.xyz while launching my HR consulting business. What struck me from our very first conversations was their ability to quickly turn an idea into something concrete. […]"
"I highly recommend OptimizIA.xyz's work! The team built my website with great professionalism, attentiveness and attention to detail. […]"
"A reliable, attentive partner who clarifies the stakes, brings teams together and moves forward methodically to deliver concrete results, even in complex environments."Programme Director, Solvay
"His ability to grasp business stakes while owning the technical dimension makes a real difference. Results are concrete and measurable from the very first weeks."CEO, Industrial SME, Occitanie
Ready to automate your growth?
Book 20 minutes, no pitch, no sales, just an informal conversation about your situation and what AI can really change for you.
Book my free auditReply within 72h · Occitanie, France & International
Frequently asked questions
Where do you operate?
We operate on-site in Occitanie and remotely across France and internationally. Most of our engagements involve teams spread across multiple sites, sometimes across several countries. Video conferencing and modern collaboration tools have become powerful, unavoidable enablers. We travel on-site when needed, this hybrid format suits our clients and has been our norm since 2001.
What's the difference between ginoux.xyz, romainben.cloud and OptimizIA.xyz?
Ginoux.xyz and romainben.cloud are our respective personal portfolios, our individual approach and way of working. OptimizIA.xyz is the agency Rémy Ginoux and Romain Ben co-founded. It's the brand under which we deliver AI & automation engagements, backed by a network of expert talent mobilised on demand depending on the project (dev, data, back-end / front-end architecture, design, automation). In short: we run the diagnostic phase to make sure the foundations are solid, then deploy our team on AI and automation integration.
Where do we start if we don't yet know whether AI is relevant for us?
That's exactly the situation we built Modules 1 and 2 for. In a few weeks, you get a clear, costed view of the most profitable use cases for your organisation, with no commitment on what comes next. You can then decide to keep going with a PoC to validate the concept (Module 3), or if you want our support to drive your transformation project, we'll provide a tailored quote (Serenity option).
We're an SME with under 40 employees, is this for us?
Yes, absolutely. One of the strengths of this new AI ecosystem is that it serves individuals just as well as small organisations. SMEs of 20 to 500 people are among our favourite clients, often able to decide and produce results quickly. The challenges are often the same as in large groups, but the gains come faster, with less political and decision-making complexity, and greater agility. It's a real strength!
How much does an engagement cost?
No two projects look alike, except in their ambition to lift performance. The estimate depends on your wishes, your objectives and how you choose to move forward. Our offer can be consumed à la carte using the modules that match your project maturity, or, depending on your ambition, you can pick the Serenity Menu: we support transformation projects end-to-end, on the consulting and project-piloting side as well as the dev side. Book a call with us for a first no-commitment conversation: it's the best way for us to grasp your challenge and give you a first set of answers within a few days.
Which tools do you use for automations?
It entirely depends on the use case, your IT environment and your objective: N8N, Make, Zapier for orchestration; Claude and Claude Code, other multi-agent tools, Grafana, Power BI for visualisation. We always recommend solutions your teams can maintain on their own, with no proprietary lock-in. Bear in mind that what's true today may already be obsolete in a month, that's why we run a continuous tech watch to propose the best options for your situation.
How do you handle data confidentiality and GDPR?
We systematically favour hosting on your existing infrastructure, so your data stays under your control. For clients who prefer to outsource hosting and maintenance, we run VPS servers located in France. The tools we deploy (self-hosted n8n, Claude API, and others) can be configured to meet your GDPR and data sovereignty requirements. No client data passes through our servers without your explicit agreement.